All posting on the billboard must be approved in advance by the Board of Directors (BOD).

The exact contents of the posting must be presented at the time of approval.

Approval can be done at an Association meeting or by e-mail to the BOD. A standard majority will be needed for approval. The results of the vote should be included in the minutes of the next Association meeting.

As with any expenditure, approval to purchase inserts must be obtained by the BOD.

BOD should take the following points into consideration in considering the priority and contents of the billboard.

No commercial endorsements shall be made on the sign. Activities such as Fireworks, Hatfield Fun Days, Community Garage Sale, may be posted as community events.

Normally priority shall be given to Association activities.

If an activity is shared by the Association approval in writing to advertise the event should be received from the organization the event is shared with. Exact wording and contents should be in the approval letter.

If the event is sponsored by another organization, permission must be secured in writing from that organization. Exact wording and contents should be in the approval letter.

The Association shall take no money for postings on the billboard.

Abbreviations may be used but care should be used to avoid other meanings.

Form to Request Posting on Billboard